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MATC is a nonprofit organization.
Donations are tax-deductible.

Expense Voucher Form

Download Voucher Form - Microsoft Excel File

Voucher procedures

The vouchers in this file can be filled in on screen before printing.

Every check the Treasurer writes must have a voucher with a handwritten signature. A second (approval) signature should be included if the presenter is not an officer, when the amount is large, or the expense is unusual.

Original receipts or invoices must be submitted to support the expenditure.

A common dilemma when preparing an expense voucher is determining which account to use. Is it Equipment? or Supplies?

Equipment and tools are items that will last more than one season: file cabinets, tents, crow bars, for example

Supplies are things that will be used up: paint, flagging tape, stationery.

The file cabinet is equipment, the folders are supplies. A new chain saw would be a tool, gas and oil for it are supplies, and replacing the carburetor is a repair.

Note that Postage appears three times on the Administration voucher: for general purposes, for the MAINEtainer mailing, and for Fund Raising. This is to help with the allocation required for the tax return.

MATC is exempt from income tax, but we are not exempt from sales tax.

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Last updated - 8/3/10 10:06 PM
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MATC Webmaster David Theoharides -webmaster@matc.org

Maine Appalachian Trail Club - P.O. Box 283, Augusta, ME 04332-0283